Athletic Fields and Amenities Policy and Guidelines

IntroductionBaseball Field at Urbana District Park

Thank you for your interest in reserving the athletic fields managed by Frederick County Division of Parks and Recreation (DPR). Please read and review these procedures with your group. If you have any questions or concerns, please contact our office at 301-600-2151 or AthleticFacilities@FrederickCountyMD.gov.  

  • Permitted reservations are required for any organized or formal use of any Frederick County athletic field.
  • It is imperative that each applicant request only the fields that they need to accommodate their programs.
  • Applicants must return fields, dates, and/or times that will not be used to accommodate as many user groups as possible.  
  • Warm-up, set-up, and clean up times must be included in your reserved, permitted time.  No team will be allowed onto the field prior to the reserved times or after the reservation has ended.  Please note that all reservations on fields without lights end at sunset and end no later than 8:00 pm.  Reservations that include lights end no later than 10:00 pm.
  • Time constraints will be strictly enforced so that all Customer User Groups (CUGs) get on and off the field at the specified times on their permit.  
  1. Application Requirements
  2. Consideration for Priority Tiers for Seasonal CUGs
  3. Certificate of Insurance Requirements
  4. Reservation Fees
  5. Field Lighting Regulations
  6. Inclement Weather
  7. Cancellation and Refund Policy
  8. School Rec Center Fields
  9. Synthetic Turf Rules
  10. Athletic Amenities
  11. Trash and Clean Up
  12. Special Requests Requiring Additional Approval
  13. Field Maintenance
  14. Tournaments
  15. Camps
  16. Concussion and Sudden Cardiac Arrest Policy
  17. Code of Conduct
  18. Applicant Agreement
  19. FAQs
  1. Only the Designated Representative, over the age of 21, for your organization may submit an Athletic Field & Amenities Application. The CUG’s Maryland Department of Assessments and Taxation Department ID# must be included in the reservation request and the organization's status must be in good standing.  Nonprofit CUGs must also include their IRS nonprofit number if they wish to seek qualification for free natural grass fields.
  2. Any new organization, who has never reserved field time from Frederick County Parks and Recreation, must complete the references section of the application.  
  3. For timely consideration, seasonal use applicants must submit an Athletic Field & Amenities Application along with the Certificate of Insurance to our office by the deadline listed below.  All other requests must be made 10 business days prior to first use to ensure proper processing time.  

Seasonal Application Deadlines

  • Spring and Summer Season (March 1 - July 31) - December 1st through January 15th submission dates
  • Fall and Winter Season (August 1 - February 28/29) - April 15th through May 31st submission date
  1. Subletting of reservation space (either full or partial) is prohibited.  Reservations are not transferrable and only available for use by the applicant and/or CUG(s) named on the valid Certificate of Insurance and application.  Any subletting may result in voiding of your permit(s).
  2. Rosters and schedules must be submitted 7 days prior to the first scheduled use of all athletic fields.   While a specific format is not required, rosters must contain the complete residential street address of each player.  Additionally, schedules must be submitted.  A specific format is not required for your schedule but must note whether use is for a practice or a game, which teams are assigned to each reservation, and opposing teams for any games.  Applications will not be accepted if the prior season’s rosters have not been submitted for residency verification.
  3. All requests will be prioritized based on the “Consideration for Priority Tiers” before the application deadlines above.  All other requests after the deadlines for field use within the upcoming season will be reviewed on a first come first served basis regardless of priority listing.